Many founders and professionals feel obligated to spend time on low-leverage work:

• Managing email

• Scheduling meetings

• Taking meeting notes

These tasks aren’t worth your time. Instead, you should delegate them to software.

In this post, I’ll break down three tasks that software can handle as well as (and likely better)…letting you focus on the work that matters most:

1. Managing email

The old way:

You spend hours in your inbox, sorting messages, drafting responses, and trying to keep track of follow-ups.

Email becomes a constant source of stress and distraction.

The smart way:

Email management tools like Superhuman and Fyxer help organize your inbox automatically:

1. Prioritizing important emails

2. Creating focused views that group similar emails together

3. Offering templates and quick responses to handle similar questions and inquiries

Email tools are very affordable — pennies compared to the value of your time and headspace.

2. Scheduling meetings

The old way:

Sending 3+ back-and-forth emails to find a time slot, manually checking your availability, handling conflicts, sending calendar invites, and dealing with inevitable rescheduling requests.

The smart way:

Using scheduling software — like Workmate — that syncs with your calendar and prioritizes your preferences out of the box.

Tools like Workmate:

1. Eliminate the back-and-forth emails

2. Automatically enforce your scheduling preferences

3. Deal with time zone conversions

4. Follow-up to make sure threads don’t get lost

5. Handle rescheduling requests in no time

Scheduling tools cost nothing, compared to the value of your own time.

3. Taking meeting notes

The old way:

Frantically typing notes during meetings and missing key points because you’re trying to write down everything.

Then, spending even more time on formatting + trying to remember action items and next steps.

The smart way:

AI meeting assistants like Fathom, Otter, or Fireflies join your calls, transcribe everything in real time, identify action items, and generate summaries automatically.

You’ll never miss anything because you have the transcript.

Plus, these tools allow you to search your meeting notes instantly — "When did John say we were going to release that new feature?" and get the exact answer you’re looking for (with the video timestamp).

Meeting recorders are pretty cheap — well worth using one rather than spending your valuable time taking notes during meetings.

Bottom line

Don’t waste your time on basic things that software can do better. Why?

Because it costs significantly less than your time — and in many cases — can complete basic tasks more effectively than you ever could.

Until next week,

David Lobo

Head of Growth, Workmate

P.S. If you know someone who could benefit from asking themselves “Is there a better way to do this?” forward this to them. Sometimes, all it takes is one example to shift our perspective on what's possible.

P.P.S. Ready to take back control of your time? Workmate is an AI-powered Executive Assistant that schedules your meetings, manages your calendar, and prioritizes based on your preferences. Join the waitlist today.